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Warhammer Tournie?
Topic Started: Dec 3 2009, 10:49 AM (970 Views)
Stomm
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We just need to decide if we're going to price the tickets for a 24+ player event or for a <18 player event.

I also need to confirm catering options, as they are unlikely to be able to provide the likes of bacon rolls, etc... But they usually charge £60 to allow you to bring your own food in (so us being allowed to order pizzas on club nights is a real coup), so I need to sort out if they can provide rolls for lunch, or if they would be willing to waive or reduce the £60 charge. Bringing lunch 'in house' so to speak might be another way of keeping costs down, we'd just need to find someone mug enough willing to put together 20+ rolls, etc... Or of course order them in from a local cafe or something...



So anyway, go ahead and tell people that the event is definately going ahead, we just haven't nailed down the ticket price just yet, but it will be between £15 & £25...
David Simpson
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Stomm
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Oh and I'll look into getting access to room 15 at other times so that we can sort out the boards, etc... I can do a couple of hours during the day on Mondays, Wednesdays and Thursdays. If anyone else can be available then let me know when and I'll see if I can get us access, and hopefully a sink to wash our brushes in...
David Simpson
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I'll probably repeat this tonight, but I'll post here just in case for those that can't make it tonight, etc...

First of all, we are definately booked for the 7th of Feburary, I'll be getting an invoice in my email inbox sometime tomorrow. This will be for £70, and we've booked it from 9am to 6pm, so as usual we've got 1/2hr to clear up and get out at the end I'm guessing. If we need to change these times at all, then please let me know ASAP.

Set up. We can do this the day beforehand as there is a wedding. However, as there is a wedding we can only do this after about 3pm, they don't want us getting in the way etc... However, and more generally, I've been told that we can leave things set up at the end of every night as they have now finished the decorating, so we can actually move some furniture around over the next week or so and get the tables in place, etc...


Food, we should be able to get some rolls, etc... through avenue house. They'll either get someone in for it, or place an order with a local cafe to deliver. If you want me to ask about provision of alcohol, then please let me know.




And not 100% related to the event, it looks like we will be where we currently are for at least two months. Its going to be a long time until the stables will be fully useable by us, the main problem is that or storage, as their is extensive live dry rot in the kitchens and we cannot store anything in the main hall, or even put a fixed wardrobe there due to H&S and listing issues. They are trying to secure funding to sort the kitchen out, and once they do so work can commence, and when its finished there will be plenty of storage.


Anyway, to cut a long story short I have agreed that we will start paying rent of £40 per evening, which will carry forward to when we start using the stable hall. This will start with this evening, and should help to overcome any confusions over bookings and so on. It also gives us nice regular invoices for our own accounts, making things much easier when we have our audit.



I also discussed what happens when we out-grow our current space, or the space in the stable block, and the expense does get exponential, we'd have to really, really grow in regular numbers to justify the sort of rent we'd have to pay for one of the large rooms, and even then it would be pushing it on being able to cover the rent.


But.... If this event works well, then there is nothing stopping us from running a two-day event in the same rooms (before the end of March really), and then if demand really peaks, then maybe an even bigger event later on in the year.


I think that with the complete lack of clubs in London, combined with the large number of players in London, so long as people are actually willing to run them, I see no reason why we can't be running an event of some kind pretty much every month. Obviously not all Warhammer, but that seems to be where the largest interest is right now.




Anyway, any chance of having a quick committee meeting in the Dignity post-club tonight? We need to come up with a list of 'stuff that needs urgently doing' prior to the AGM. I for one would like to see us nice and settled before we start our first 'proper' year. We need a club logo as a priority for starters, we can't even begin to design flyers without one...
David Simpson
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Dave, can you keep us updated with numbers booked and paid for etc..?

I've got no problem helping out on the day, especially if Damian fancies trying to finish off our Space Hulk campaign on a spare table (if we have the space), and if so I don't mind paying either for that matter.
David Simpson
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Dave Walton
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Currently we have 14, still time yet...I think the size of the event is a little small, also we are going against the GT final and the Brighton Brawl so a few people are going to those instead.

I have no problem with you and Damian using any spare space if we have it, but again, that depends on if the last few tickets go first
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Hi Dave,

I've thrown my hat in the ring for your first tourney.

You guys are closer and have free parking = win!

Looking forward to this one!

Grant
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Dave Walton
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All Tickets are sold, and I'm in talks with someone to be available as a spare player just in case, so it looks like we are pretty much set...


Could do with a hand on the day from any non-entrant club members, although there won't be space for a space hulk game I'm afraid.
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I'm planning on being there, but I'm running into a slight problem as the wife needs to fly out that day on business, just turned up today. I should at least be able to be on hand in the morning, but may need to disappear at lunch. It will largely depend on if I can find someone to look after the kids for three or four hours, give them dinner, etc...

As to room for Space Hulk. Well I'll just sit and so some painting then, or maybe fill in my CRB form...
David Simpson
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Oh BTW, did you want me to look into how much it would cost to hire the room that we usually poach chairs from?

I'm sure it would be a lot less than the Stevens Room at £50ph, and it would probably allow us to fit another five or six tables without too much of an admin headache as its literally just around the corner from us... I really don't know why I didn't think of it before to be honest...
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Mark's Filth
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Hi, not sure where to post this, I have seen that you are full now, I don't mind being a reserve in case of any drop outs, I will be at the club tomorrow if you want to talk more about it.
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Stomm
Jan 25 2010, 10:28 PM
Oh BTW, did you want me to look into how much it would cost to hire the room that we usually poach chairs from?

Actually I think that I had already looked into it, and at £25ph we'd end up losing money at the current ticket price level as we could likely fit at most five or six tables in there...


Anyway, I haven't said it yet, so here's me saying well done on getting all the tickets sold... I've recieved the invoices for the club nights this month, next month and for the tournie. I think we might need to alter the constitution to enable me to pay them though, as we're being invoiced monthly. Hopefully we can sort this out tonight at the AGM as I'd like to pay them tomorrow if at all possible...
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Dave Walton
Jan 25 2010, 09:44 PM
All Tickets are sold, and I'm in talks with someone to be available as a spare player just in case, so it looks like we are pretty much set...


Could do with a hand on the day from any non-entrant club members, although there won't be space for a space hulk game I'm afraid.

I can give you a hand if you like.

What do you need help with? Rule queries etc?

Drop me a PM.
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