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Warhammer Tournie?
Topic Started: Dec 3 2009, 10:49 AM (972 Views)
bakfire
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i think keepng it in line with the SCGT points and comp is probably the best idea cause a lot of people will be gearing up for it and this would give them a chance to test their lists further and hopefully bring more interest to the event.

keeping all the gamers in one place is also the only way to go really - you dont want people running around between rooms.

as to the 2 by 4's being screwed together or what ever - i think we should try out some at one of the club nights to see how unstable / much of a problem they are.

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Dave Walton
Dec 22 2009, 12:25 AM
Essentially my point here is that if this event goes well there will be other, bigger events later on, but I've gradually come to the realisation that for a club in its infancy, we shouldn't be shooting for the moon. Hence it might end up being initially only a small event in Feb, but that will provide us all with a better platform upon which to do the next event!

Well, why not schedule in two events right from the start? Apart from anything else, talking about hiring some rooms on two separate occasions is likely to put us in a better negotiating stance than merely one.

So assuming that everything pans out for the 7th, why not try also organising a follow-up event in say April? If interest snowballs, then we can seriously consider looking at one of the larger rooms in Avenue House (I'd need to check dimensions with my landscaping tape first to see what capacity said rooms would really have for us) and see what that allows. We may even be able to effectively hire out the entire ground floor of the house, but I'm guessing you're looking at about a grand a day for something like that, so you'd need at least 60 players and might have to charge £20 a ticket...



As to the future? Well, there's always Alexandra Palace....
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Marauder Mitch
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Dave, i have asked a few mates in the NWA and they would venture down for a two day event, but not 1 days. i think a 1 day to see how it goes and get some revenue and local interest.

I also reckon we need to increase membership fees say £24 and reduce the cost of the night as most clubs are around £3.

The thing is finding a date in the year which a lot of people are free but the best would be in the summer when the schools are out.

The rules pack should be a straight SCGT as it simple and it will save people about lists and most events are using it.
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Dave Walton
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I'm set on a carbon copy of the SCGT now: 2250, same comp, same rules blah blah blah, as a one dayer it's more likely people will come for it if they can use it as a staging post for a bigger event later on. WHEN we do a two day event (later on) we can write our own comp/rules with the benefit of knowing what needs comping harder having seen SCGT comp in action.

So lets have no more discussion on comp! For now we need to prioritise Dates and Space then we can formally announce it on TWF and get numbers and names.
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Marauder Mitch
Dec 22 2009, 10:17 AM
Dave, i have asked a few mates in the NWA and they would venture down for a two day event, but not 1 days. i think a 1 day to see how it goes and get some revenue and local interest.

I also reckon we need to increase membership fees say £24 and reduce the cost of the night as most clubs are around £3.

The thing is finding a date in the year which a lot of people are free but the best would be in the summer when the schools are out.

At this stage our primary aim is to attract potential new members. Whilst getting people to come from around the country and even abroad is highly attractive (I can if given enough notice probably pull more Warmaster players from Europe than London for a Warmaster event...), they're not going to end up as members who'll turn up at least twice a month...

So yes, as a long term goal, bloody brilliant, I'd love us to host or at least be part of hosting some really big national or international level events, maybe even later on in the year. Oh and as an aside, the summer holidays are a double-edged sword I've found. Whilst it obviously serves teachers without kids well, anyone who does have kids will likely have all of August booked up doing stuff, and those without will likely be stuck at work and unable to book a monday off to recover, etc...



As to increasing the annual membership fee to enable reducing the weekly subs. Really we'd need to increase it to at least £36 at the current attendence levels to enable us to do this, and even then if someone does turn up every week, or indeed the roughly 10-14 people that we seem to be getting pay their dues and turn up every week, then it's going to leave the club very stretched financially when it comes to paying for the PLI, etc... as we'll be using the annual membership fees to help cover the rent...
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Dave Walton
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I've spoken with Andy Parker, who runs the WH events for the Spiky Club, and he said that if we have the details ready on time, then he is quite happy for us to post flyers at the next spiky tournament (19th Jan). Gives us a date to aim for!
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Well we can prepare everything now, and then next week once I've got a booking confirmed and how much it will cost us finalised, then all we need to do is change the price if needs be and change the date if for some reason the 8th doesn't work, then change the date on said flyers, documents, etc...

Obviously it would also help if we had some club graphics sorted by then for the flyer and the tournie documentation. This would also help with developing the website, as one of the trickiest things to sort out will likely be the graphics rather than the site itself...
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I just spoke to Jan, with a bloody toddler being a pain whilst doing so, not the easiest of conversations to have...


So anyway, we are now provisionally booked for Sunday the 7th of February to use our current room as the stable block is currently unusable due to dry rot or something... We can iron out the precise details, any catering we might need and so on next week when I (fingers crossed) should be able to pop in on the Monday or Wednesday during the day for a FtF meeting with the catering staff. Our eldest was snowed out of her new nursery school last week, so her fist day has been pushed to this week, hence the screaming toddler (and now whimpering after being told off for doing so) during my call to try and sort this out...


Might I suggest that we use the subs money we'll be getting on Wednesday to pay for this in advance?


Anyway I said that I'd confirm on Thursday, so that allows us to hold a quick committee vote on it, I can discuss the figures involved (we will need to pay staff wages as there are no other bookings that day) this coming Wednesday and then we can go ahead with a confirmed ticket price and promote like mad.


Incidentally, does anyone have any idea how to take payment in advance from non-club members? We can obviously take money on the door so to speak, but if we're including a roll and a cup of tea in the ticket price then each person that's a no-show is going to cost us money from over-catering...
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Oh and the larger hall in the house is £45-55hr, so we'd need to to cram in at least twenty players at £15 just to break even if we run 10am-6pm...

It is an option though, if interest really is there as currently they have no other bookings...
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Simran
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Will you guys have enough time to do the advertising, checking of lists and all the admin stuff in that short space of time, given you are set for 7th Feb?

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We have enough internal interest to make the event viable costs-wise as it is anyway. I can't answer the advertising and list checking side of things, that's not my department so to speak, but my impression is that there is a lot of interest out there already.


If somehow we have table space left, I am sure that a couple of club members would be more than happy to just spend the day playing whatever they want to play anyway... Indeed I for one would like to explore the option of maybe having a monthly weekend 'club afternoon', say running from 2pm to 8pm on Sundays so that people have time to get Sunday Lunch out of the way etc... and still get home in time to watch Top Gear... ;)
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bakfire
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Well taking payment is fairly easy as we would just need to setup a payal account which is too difficult to do..

as to advertising i think all we would need to do would be to post up a topic on heelan hammer and the warhammer forum and we would propably fill all the spaces within a day or two.

as to checking all the lists - that may take a bit more organisation but we will default to dave as he is organising the event.

on the subject of rooms i would suggest the large room down stairs as our room is great for causal gaming but not really tournie material in my opinion but once again we need to default to dave on this.

i will ring dave later today incase he hasnt seen the latest updates in this post.
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The large room downstairs would have to be hired for the full day (I'm guessing 9-6) and at IIRC £55ph. Basically it would cost in the region of £500, which as a wedding venue is pretty cheap, but as a wargames tournie venue it isn't...

I'm planning on walking tonight if I can, but I'll see if I can bring my landscaping tape measure with me (it is 50m long or something) so that at the end of the session when whoever else has booked in for the evening has gone, we can measure dimensions and figure out how many tables we can cram into any given room...
David Simpson
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I've got a quick meeting with Avenue House tomorrow morning, I'm hoping to be able to swing hiring one fo the large rooms at a discounted rate. We measured the big room downstairs after last week's session and figured out you can fit maybe 15 tables in there tops. I've been told that there is another room directly above it that is cheaper to hire, and it's the same size.

The standard weekend rate for that is £50hr, so hiring it from 9am-6pm you're looking at base costs of £450, or assuming 15 tables and all tickets sold then £15 per person, and if we have food costs then you're looking at getting on £19 per person.

Compared to about £75 for our current room, with ten tables that's a base cost of around £4 per person, plus food and then its about £8 per person.


So, if we're going to set a ticket price now, with a possible limit of 30, or if we are willing to spread over the two rooms then 50 players, then I'd suggest a food inclusive price of £25, with a 'go for the big room' number of around 22-24 tickets sold.


In my view we need to settle on the ticker price by the club night tomorrow at the latest, otherwise we run a real risk of not being able to run this event, or at least having to push it back to the summer or late Spring.
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Dave Walton
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If everything can be sorted tomorrow (ie ticket price, numbers, date and venue room) then I can go full steam ahead and sort the whole thing out. I have a paypal account set up and the rules pack is written (mainly by others, but still...) so I just need confirmation before I can fire the whole thing off...
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